Manage Billing#

Research tiered storage beyond the free tier incurs costs based on the amount of storage allocated to your project. This guide covers how to manage those costs through RCRM — including how to apply your no-cost quota to specific projects, view current storage charges, and assign a department or grant number for billing purposes. Faculty with a Tufts University appointment receive a no-cost quota that can be distributed across one or more projects they own.

View Billing Information#

  1. Go to Research Computing Resource Manager

    • Assign DeptIDs and Grant Numbers or Project Numbers to projects for billing.

  2. From the Home page navigate to the Project Home>Project

  3. In the dropdown menu select Billing Project>Billing (screen capture placeholder)

  4. On the Billing Page

    • Locate project in list OR

    • Expand on the Filter blue cross to search

      • search for project title

  5. Select ‘show details’ on the project to view Billing Details page

Update Billing Information#

  1. Go to Research Computing Resource Manager

    • Assign DeptIDs and Grant Numbers or Project Numbers to projects for billing.

  2. From the Home page navigate to the Project Home>Project

  3. In the dropdown menu select Billing Project>Billing

  4. On the Billing Page

    1. Locate project in list OR

    2. Expand on the Filter blue cross to search

      • search for project title

    3. Select plus icon

  5. Pop-up window to set Billing information (Cost centers)

    1. Dept ID and Grant ID assigned to the project

Manage No-Cost Quotas#

  1. Go to Research Computing Resource Manager

  2. From the Home page navigate to the Project

    • Home>Project

  3. In the dropdown menu select No-Cost Quotas

    • Project>No-Cost Quotas

  4. On the Manage No-Cost Quotas Page

  5. Eligible users have No-Cost Quotas which they can apply to resource allocations to reduce costs.

    1. Select a no-cost quota to apply to eligible resource allocations in projects where you are either the owner or have the ‘Approver’ role by

      1. Locating and select from the list OR

      2. Expand on the Filter blue cross and search for Owner name

      3. Select ‘Next’ to go to the Assign No-Cost Quota page screen

  6. On Assign No-Cost Quota page you can

    1. Assign a portion of your no-cost quota to an allocation.

    2. Select an allocation to create a new allotment or update/delete an existing one.

    3. Use the auto-assign button to distribute quota among allocations on projects where you are the PI.

  7. Click the right hand icon to Assign No-Cost Quota

  8. Pop-up window to Assign No-Cost Quota

    1. Enter the quota amount in TB that you would like to allocation to the selected project

    2. Select ‘Assign’